During the past two decades, Computerized Maintenance Management Software (CMMS) systems have been the preferred maintenance management solution for a growing number of customers across a broad spectrum of industry, corporate and service sectors. And there are good reasons for this. To begin, CMMSs are sophisticated and robust automated management systems that utilize thousands of data points that at any given time provide a user with an overview of a facility’s operation or alternatively, the status of an individual piece of equipment. These systems have the ability to monitor inventory levels, track and manage work orders, quickly generate accurate reports, and most important, they can instantly determine which company assets require preventive maintenance (PM). It is this latter feature - preventive maintenance - that forms the epicenter and most valued aspect of CMMSs. The introduction of PMs into maintenance management software has been responsible for extended equipment lifespans, improved organization, better time management and labor utilization and ultimately, reduced operational costs and increased company profits.
As powerful as CMMSs are, their optimal performance and resulting cost savings can only be realized through appropriate implementation and consistent system use. When it comes to implementation, this refers to making the management software fully operational. This involves a number of steps including system planning, data integration, PM development and scheduling and staff training as well as ongoing tech support. Without proper CMMS software implementation, even the most feature-rich system will fall short of its intended goals.
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